8.1.2 - Principal Investigator Responsibilities

Updated: 9/12/2024

Prior to submitting an IRB applicaiton, consult with the Director of Dentistry IT Services if:
- The study will list any specific IT or clinical equipment by make, model or serial number in order to ensure that the proposed technology has a service life and replacement schedule that is compatible with the student duration.
- The study includes category A healthcare data or category D1 confidential research data (NIH, export controlled research, DOD technical information, etc). Proposals that include these data categories will require creation of a specific file share for the study where all study-related materials will be maintained. Access to the share will be limited to only those authorized in the eventual IRB approval. Consultation prior to proposal submission will facilitate the estimation of projected size requirements, and ensure logistical and operational needs are met. It is the responsibility of the PI to ensure that all individuals participating in the study utilize only the approved file share for study file, photo and document storage.
Keep portable device(s) secure at all times. External drives, including USB thumb drives, will not be used in research projects that include category A healthcare data.
Provide annual check in, update and termination notifications to the Dean for Research and Innovation and the Director of Compliance.
Dispose of paper copies of PHI in secure shred bins located throughout the College of Dentistry.
Remove all PHI from portable devices prior to graduation or termination of employment.
Report lost or stolen devices that contain PHI immediately to College of Dentistry IT, the Director of Compliance, the Compliance Coordinator, and the Dean for Research and Innovation.
Use strong passcodes or passwords that adhere to University guidelines for accessing devices used for university business.
Adhere to federal and OUHSC policies pertaining to human subjects research.